Tournament terms and conditions

Tournament terms and conditions include, but are not limited to:

General

  1. All teams must abide and agree to the ‘Team Entry Criteria’, ‘Tournament Format’ and ‘Specific Event Rules’, as set out within the website and team application form.
  2. The game shall be played to Blackball Rules.
  3. The Organisers reserve the right to change tournament format and prize fund at any time, the Organisers decision is final.
  4. Only complaints submitted to the Organisers in writing will be considered.
  5. All players must be properly registered and be able to prove their permanent residential address.
  6. Team names must incorporate the name of the pub or club they represent. Names deemed rude or offensive will not be allowed.
  7. The organisers reserve the right to take whatever action is necessary to ensure fair play and smooth running of the tournament. More than one table may be used for any match in team events. Groups may be re-organised and number of frames per match may be varied if considered necessary. The Time Foul Rule of 60 or 30 seconds per shot will be enforced at the Organisers discretion if game play is considered slow and hindering the tournaments progress. 9 ball or 5 ball racks may be used in extreme circumstances of slow play or a match concluded to an early result.
  8. Registered players agree to their name appearing on the BAPTO website. Registered players and spectators agree to their picture being taken at the event and used in future publicity, uploaded to Facebook or added to the BAPTO website. Pictures of players may also be used on future printed materials.
  9. Registered players agree to being filmed for the purposes of streaming matches live on the internet. Streamed matches will be archived and made available for future viewing.
  10. All prizes over £200 will be paid by cheque.
  11. Prizes will not be paid until 11am on Sunday.

Playing in the spirit of the game

  1. Players or teams who do not play within the spirit of the game, behave in an unsportsmanlike way, act aggressively, spoil the enjoyment of others or bring the tournament into disrepute, risk being banned from future events and ejected from the hotel. We will not tolerate this type of behaviour at our tournaments and we will take the appropriate action after an event to deal with offenders. Repeat or serious offenders will receive life bans.
  2. Any Player or Team whose supporters misbehave is liable to be disqualified.
  3. A player may ask a referee to clarify any rule prior to taking a shot. Disputing a referee’s/organiser’s decision is considered unsporting behaviour.
  4. Any team or players found cheating may forfeit any prize monies and risk being banned from future events.

Dress code

  1. All players in the playing arena must be smartly dressed in keeping with the status of the Grand Finals. No denim, trainers, tracksuits or any scruffy attire will be permitted – players unsuitably dressed will not be allowed to play. Players must be wearing trousers, shoes and shirts with collars. Polo shirts are acceptable.
  2. Black trainers and tailored shorts are now allowed. 
  3. There is NO dress code on Thursday.

Norbreck Hotel rules

  1. All present are bound by the conditions of the Norbreck Castle Hotel venue. Persons misbehaving in any way may be ejected from the venue with no refund given.
  2. Only alcohol purchased at the hotel bar may be consumed in the arena.
  3. It is a criminal offence to set off a false fire alarm, or move / play with firefighting equipment within the hotel. Any player or guest caught doing this will be reported to the police and ejected from the hotel and their team removed from the tournament. They will be liable to prosecution and banned from all future BAPTO and Golden 8 Ball events.

Entry Fees & Refunds

  1. All players and spectators must have a tournament wristband to gain access to the event – these are £70 for players and £20 for spectators and provided FREE to those who book the ‘Norbreck Hotel Pool Accommodation Package’. Players and guests that are staying at the Norbreck but do not book the official ‘Norbreck Pool Accommodation Package’, must purchase a wristband to gain access to event.
  2. Wristbands are non-refundable.
  3. Team entry fee is £275 for 5 Player Amateur Trophy and £195 for 3 Player Novice Trophy.
  4. Men’s and Ladies Singles entry fee is £20 per player– enter at event.
  5. Mixed Doubles entry fee is £25 per pair – enter at event. Players can pair with any other player.
  6. Entry fees are non-refundable unless event is cancelled, in which case all entry fees will be returned via method paid.
  7. Team’s must be approved by the Tournament Committee. Teams that are rejected by the Committee may be given the reasons why and opportunity to reapply.
  8. Team’s pay their entry fee during the registration process via the website. If a team is rejected they will be refunded.
  9. A team’s place is not secured until full payment of their team entry fee has been received by BAPTO.

Norbreck Hotel – Pool Package Accommodation

  1. All players and guests who book the ‘Norbreck Hotel Pool Accommodation Package’ will receive free tournament wristbands.
  2. If players are wanting to book the Norbreck pool package, we recommend they book their accommodation at least 4 months prior to the event, to secure their rooms.
  3. The Organisers cannot be held responsible for players that fail to book the Norbreck Pool Package or can’t get a room at the hotel. Rooms are limited so get in early! If rooms have sold out, players must stay in alternative accommodation and purchase a wristband to gain entry to the event.
  4. Single room are limited, if you want a twin room with sole occupancy there is a £20 per night supplement. Players that share a twin or family room will get the best room rate.
  5. If players stay at the Norbreck but fail to book the Norbreck pool package, they must either purchase a wristband to gain access to the event or transfer their booking with the hotel to the pool package at the correct room rate.
  6. Warning – players that try booking rooms at the Norbreck through third party websites like booking.com, risk being transferred to a sister hotel. These sites can show availability, when in fact the hotel is full. You will not be on the pool package code and will have to purchase a wristband separately.
  7. All official pool package accommodation must be booked through our new accommodation booking website – www.8ballroomzzz.co.uk 
  8. The full accommodation cost must be paid at the time of booking. Refunds will only be given 8 weeks or more, prior to the event, minus £30 deposit per player. After this date, there are no refunds for hotel accommodation, even if the event is cancelled, as the hotel cost has been committed and paid for by us.
  9. We advise guests booking accommodation to take out a suitable travel insurance policy. 
  10. If our event is cancelled for any reason, we will do our best to refund what we can to players, or move to a new date. Accommodation bookings should still be valid with the hotel, as the rooms will have been paid for.
  11. Teams should only book their accommodation after their team has been accepted by the Tournament Committee.
  12. No refunds will be given to rejected teams or teams that are ejected and banned from the hotel during the event.

Pool Accommodation Package T&C’s

1) Who you are booking with

1.1 Accommodation packages are sold by UK Pub Pool Ltd (the “Organiser”).
1.2 When you book accommodation through this website, your contract for the accommodation package is with UK Pub Pool Ltd, not with the hotel.
1.3 UK Pub Pool Ltd allocates rooms to players and pays the hotel for the rooms in line with the hotel’s group booking policy.

2) Payment

2.1 Full payment is required at the time of booking. We do not offer deposits.
2.2 A booking is not confirmed until full payment has been received, and you have received a booking confirmation email.

3) Room allocation and availability

3.1 Rooms are held as part of a group allocation for the event and are available only while allocation lasts.
3.2 We recommend booking early to secure your preferred room type.
3.3 Once the room allocation is sold out, we cannot be liable for players who are unable to book accommodation.

4) Release of unsold rooms to the public

4.1 We hold a group allocation of rooms until the allocation release date (currently 8 weeks prior to the start of the event, unless otherwise stated on the booking page).
4.2 After the release date, any unsold rooms will be released back to the hotel and may be sold to the general public via the hotel’s own booking channels.
4.3 After release, availability and pricing may change and are outside of our control.

5) Single rooms and sole occupancy

5.1 Single rooms are limited. Once single rooms are sold out, customers wishing to occupy a double/twin room alone will be required to pay a sole occupancy supplement.
5.2 Room types and supplements will be shown during the booking process and on your confirmation.

6) Cancellations by you (the customer)

6.1 Cancellations are permitted up to 8 weeks before the event start date.
6.2 If you cancel more than 8 weeks before the event, we will provide a full refund minus a £30 administration fee per booking.
6.3 Within 8 weeks of the event start date, accommodation bookings are non-refundable because we commit payment to the hotel in accordance with the hotel’s policy.
6.4 After the 8-week cut-off, we may (at our discretion) allow a name change / room transfer to another person, but we cannot cancel the room. An admin fee may apply for name changes.

7) Changes to your booking

7.1 Requests to change room type, dates, or occupancy are subject to availability and may incur additional charges.
7.2 We cannot guarantee that changes can be made, particularly close to the event.

8) Event cancellation / postponement by the organiser

8.1 If the tournament is cancelled or postponed more than 8 weeks before the event start date, we will provide full accommodation refunds for any payments made.
8.2 If the tournament is cancelled or postponed within 8 weeks of the event start date, no accommodation refunds will be available, because the hotel cost is committed and payable.
8.3 In the unlikely event of cancellation or postponement within 8 weeks, we will use reasonable efforts to:

    • move the tournament to a new date, and
    • work with the hotel to move room bookings to the new date,
      but this cannot be guaranteed and is subject to hotel availability and policy.
    • 8.4 If the event is cancelled within 8 weeks, your room booking may remain valid for the original dates (hotel policy dependent), but any use of the room on those dates is your responsibility.

9) Travel insurance recommendation

9.1 We strongly recommend that all players take out travel insurance that includes event cancellation cover to protect against loss in the event of cancellation, postponement, illness, injury, or inability to attend.

10) Hotel rules and conduct

10.1 Guests must comply with the hotel’s rules (including check-in/out times, ID requirements, behaviour, and damage policies).
10.2 Any additional charges arising at the hotel (e.g., bar bills, damages, extras) are payable by the guest directly to the hotel.

10.3 Any guests who are evicted or banned by the hotel, for whatever reason, will not be refunded any accommodation payments. Those caught breaking hotel rules, risk being banned from the premises and our events.

11) Errors and exceptional circumstances

11.1 If we make an obvious pricing or booking error, we reserve the right to correct it and offer you the option to reconfirm at the correct price or receive a full refund.
11.2 We are not responsible for circumstances outside our reasonable control (e.g., hotel closure, major incidents, government restrictions). Where this occurs, we will communicate options as soon as possible.

12) Contact details

  • For booking queries or changes, please contact UK Pub Pool Ltd via the contact details shown on this website, quoting your booking reference and team name.

Evening Meals

  1. Players staying Half Board at the Norbreck are responsible for booking their own evening mealtimes at hotel reception. You can book a time in advance or turn-up and wait to be seated.
  2. Tournament is scheduled so all teams get an evening meal break, although sometimes disruptions to the schedule can occur and these breaks may not be possible. In these circumstances, the Team Captain is responsible for sending their players to the restaurant in rotation, so that play is not disrupted. If players prefer not to leave their team during a match, then their meal will be forfeited.
  3. Teams that are late for a scheduled match due to breaking for their meal, will be docked frames, as per the rules.
  4. The Organisers are not responsible for players that fail to get their meal and no refunds will be given.

Event Cancellation

  1. In the unlikely occurrence that the tournament is cancelled, for any reason, the Organisers are not liable for any accommodation costs paid to hotels by players, spectators and their guests.
  2. If the event is cancelled, only team entry fees and team entry deposits will be refunded via cheque.

Team Check-In

  1. Teams can arrive Friday morning between 8am and 8:30am but must make organisers aware of their plans and contact Rob Pearce or Sharon Griffiths on Thursday evening to confirm their team is definitely coming, so they are not removed from the draw.
  2. Teams that fail to check-in or contact the Tournament Organisers on Thursday will be removed from the tournament draw and considered a ‘No Show’ team.
  3. ‘No Show’ teams that fail to inform the Organisers that they are not coming will be banned from entering the following year. If you know your team is not going to attend, please inform us ASAP as your team has been entered into the draw and other teams are expecting to play you.