Privacy Policy

How your personal information is collected, used, and shared when you visit or make a purchase on www.bapto.co.uk

Privacy Policy – BAPTO

BAPTO is operated by UK Pub Pool Ltd, which is the data controller responsible for your personal information.

Personal information we collect

When you visit the BAPTO website, we automatically collect certain information about your device. This includes your web browser, IP address, time zone, and some of the cookies installed on your device.

We also collect information about how you use the site — such as which pages you visit, how you got to the site (for example via search or another website), and how you interact with it. We refer to this as Device Information.

We collect this using technologies such as cookies, log files, and tracking pixels.

If you register for an event, make a booking, or contact us, we may collect personal details such as:

  • Name
  • Email address
  • Phone number
  • Billing or contact details
  • Team or player information
  • Payment details (processed securely via third-party providers)

We refer to this as Personal Information.

How we use your information

We use your information to:

  • Process event registrations and accommodation bookings
  • Communicate with you about your entry, event updates, or enquiries
  • Manage payments and confirmations
  • Prevent fraud and protect the integrity of our events
  • Improve our website and understand how it’s used
  • Send relevant updates or marketing (only where you’ve agreed)

Legal basis for processing

We process your data under the following lawful bases:

  • Contract – to manage your event entry or booking
  • Legal obligation – for accounting and regulatory requirements
  • Legitimate interests – to run and improve our events and website
  • Consent – for marketing and non-essential cookies

Cookies

We use cookies to improve your experience on our site.

These include:

  • Essential cookies – required for the website to function
  • Analytics cookies – to understand how visitors use the site
  • Marketing cookies – to help us show relevant advertising

You can control or disable cookies through your browser settings, and you’ll be given the option to accept or reject non-essential cookies when you visit the site.

Sharing your information

We only share your data where necessary, including with:

  • Payment providers such as Stripe
  • Analytics providers such as Google Analytics
  • Service providers who help us operate events and bookings

We may also share information where required by law or to protect our rights.

International data transfers

Some of our service providers are based outside the UK (for example in the United States). Where this happens, we ensure appropriate safeguards are in place, such as standard contractual clauses, to protect your data.

Your rights

You have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data
  • Restrict or object to how your data is used
  • Request transfer of your data
  • Withdraw consent at any time (where applicable)

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Data retention

We only keep your data for as long as necessary, including:

  • Event and booking records (typically up to 6 years for legal and accounting purposes)
  • Marketing data (until you unsubscribe or withdraw consent)

Data security

We take appropriate technical and organisational measures to protect your personal data and keep it secure.

Minors

Our website and events are not intended for individuals under the age of 18 without parental consent.

Changes to this policy

We may update this policy from time to time to reflect changes in our practices or legal requirements.

Contact us

If you have any questions or would like to exercise your rights, please contact:

UK Pub Pool Ltd (BAPTO)
Spring Valley Mills
Leeds
LS28 6DW
United Kingdom